Open Data Week 2024 Call for Proposals

Use this form to submit a proposal to the Open Data Week program and/or the School of Data program. Do not use this form to submit an idea for Data Through Design’s annual art exhibit (use their form at datathroughdesign.com!). Learn more about the difference below. If you’re unsure which program your idea is most suitable for, you can tell us in the form and we’ll help you make the decision.

Who should submit a proposal?
We are looking for event and session organizers who want to share their work, expertise, and enthusiasm for open data and NYC. Everyone is welcome and encouraged to participate. It does not matter how you identify or how others perceive you. We welcome you!

What can I submit?
We are excited to hear your ideas for in-person and virtual events, whether you have a rough sketch, a grand vision, or anything in between. Please read the following criteria carefully and be sure that your proposal meets them. Note that unless otherwise specified, all proposals will be evaluated for placement for both Open Data Week and the School of Data conference. Once your proposal is accepted, you will have a chance to finalize your event information before it is published to the program.

Every proposal must meet at least one of the following criteria:

• It relates to a dataset on NYC Open Data
• It relates to publicly available data specifically about NYC
• It relates to publicly available data about a broader area than NYC, if NYC is used as the main example
• It relates to open data conceptually, if (where) NYC is used as a key case study/example

• foster civic dialogue, collaboration, and participation
• provide community-building or networking opportunities
• demystify civic technology and make open data accessible to new and old audiences
• teach participants a skill or tool
• present non-traditional tech perspectives
• present a community call to action

For additional inspiration, check out past NYC Open Data Week and School of Data event recordings here.

When and where do events take place?

• in-person at a NYC-based venue that you arrange at your date/time of your preference
• in-person at the School of Data conference at CUNY School of Law on Saturday, March 23
• Virtually on Zoom during a time slot arranged with the NYC Open Data Week team

What event formats are you looking for?
We are interested in a variety of virtual and in-person events including:

• Community Activities
• Demos or Showcases of projects
• Exhibitions
• Hackathons or Data Jams
• Mapathons
• Networking Events
• Outdoor Excursions
• Performances or Art Installations
• Panel Discussions
• Parades
• Public Trainings
• Talks
• Tours
• Workshops

How many proposals can I submit?
Please propose one idea per submission. You are more than welcome to submit more than one proposal.

What should I expect after submitting a proposal?
The Open Data Week Team will review proposals on a rolling basis. These are the possible outcomes:

1. Your proposal is selected for Open Data Week or School of Data
2. You are asked to edit or reframe your proposal in a discussion with our team.
3. You are asked to merge your proposal with another, similar, proposal.
4. Your proposal is rejected.

If selected for participation, you agree to the following:

1. Being responsive to communications from the Open Data Week 2024 Team and finalizing your event information in a timely manner
2. Promoting Open Data Week 2024 to your communities
3. Responding to a follow-up survey to report event metrics and information
4. Adhering to the event organizer timeline and all accessibility and inclusivity event management practices to the best of your ability (the Open Data Week Team will provide guidance where possible).

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Communications: By submitting an event proposal, you agree to be included in limited communications from the Open Data Week team and can unsubscribe at any time.

Data Use: The data collected by this submission form is collected by BetaNYC and will be used to plan, manage and assess the Open Data Week events. Data will be accessible to the Open Data Week team members. BetaNYC’s privacy policy can be found at:
https://github.com/BetaNYC/What-is-BetaNYC/blob/master/PrivacyPolicy.md

Questions? Email us at team@open-data.nyc.