If you’d like to submit a proposal for an Open Data Week event or a NYC School of Data conference session, you have come to the right place! Learn more about what we are looking for below and use this form to submit your idea.
If you’d like to submit a proposal to Data Through Design’s annual gallery exhibition, please visit their website to learn about this year’s theme and submit your concept.
Submission Deadlines: The sooner you submit your proposal, the more time we have to refine it with you and accept it to the program. Please submit early!
November 22, 2023: Early bird special - If you submit your proposal before this date, we’ll likely be able to work with you and include it in the festival.
December 11, 2023: Final deadline - The later you submit your proposal, the less opportunity we’ll have to refine it, and higher the likelihood of rejection.
What is this form?
Use this form to submit a proposal to the Open Data Week program and/or the School of Data program. Do not use this form to submit an idea for Data Through Design’s annual art exhibit (use their form at datathroughdesign.com!). Learn more about the difference below. If you’re unsure which program your idea is most suitable for, you can tell us in the form and we’ll help you make the decision.
Who should submit a proposal? We are looking for event and session organizers who want to share their work, expertise, and enthusiasm for open data and NYC. Everyone is welcome and encouraged to participate. It does not matter how you identify or how others perceive you. We welcome you!
What can I submit? We are excited to hear your ideas for in-person and virtual events, whether you have a rough sketch, a grand vision, or anything in between. Please read the following criteria carefully and be sure that your proposal meets them. Note that unless otherwise specified, all proposals will be evaluated for placement for both Open Data Week and the School of Data conference. Once your proposal is accepted, you will have a chance to finalize your event information before it is published to the program.
Every proposal must meet at least one of the following criteria:
It relates to a dataset on NYC Open Data
It relates to publicly available data specifically about NYC
It relates to publicly available data about a broader area than NYC, if NYC is used as the main example
It relates to open data conceptually, if (where) NYC is used as a key case study/example
Submitting to School of Data? NYC School of Data is a day-long conference organized by BetaNYC. In 2024, the conference will close out Open Data Week at CUNY School of Law on Saturday, March 23. We are looking for conference sessions that activate NYC’s civic tech community. The main difference between being an organizer at School of Data vs during Open Data Week is the in-person nature of this conference. In particular, we are interested in interactive sessions that:
foster civic dialogue, collaboration, and participation
provide community-building or networking opportunities
demystify civic technology and make open data accessible to new and old audiences
teach participants a skill or tool
present non-traditional tech perspectives
present a community call to action
For additional inspiration, check out past NYC Open Data Week and School of Data event recordings here.
When and where do events take place?
All events must take place between March 16 and March 23. In your application, you will be asked to select if you would like to submit a proposal for an event that is:
in-person at a NYC-based venue that you arrange at your date/time of your preference
in-person at the School of Data conference at CUNY School of Law on Saturday, March 23
Virtually on Zoom during a time slot arranged with the NYC Open Data Week team
What event formats are you looking for? We are interested in a variety of virtual and in-person events including:
Demos or Showcases of projects
Hackathons or Data Jams
Performances or Art Installations
How many proposals can I submit? Please propose one idea per submission. You are more than welcome to submit more than one proposal.
What should I expect after submitting a proposal? The Open Data Week Team will review proposals on a rolling basis. These are the possible outcomes:
Your proposal is selected for Open Data Week or School of Data
You are asked to edit or reframe your proposal in a discussion with our team.
You are asked to merge your proposal with another, similar, proposal.
Your proposal is rejected.
If selected for participation, you agree to the following:
Being responsive to communications from the Open Data Week 2024 Team and finalizing your event information in a timely manner
Promoting Open Data Week 2024 to your communities
Responding to a follow-up survey to report event metrics and information
Adhering to the event organizer timeline and all accessibility and inclusivity event management practices to the best of your ability (the Open Data Week Team will provide guidance where possible).
When will the program be published?
This date is highly dependent on YOU working with us to get your submission program-ready! Our aim is to launch a version of the program in January 2024. Please submit your ideas early so we can discuss them with you.
Communications: By submitting an event proposal, you agree to be included in limited communications from the Open Data Week team and can unsubscribe at any time.